Accounts Receivable Clerk

UK National Limited; Commercial Building Maintenance and Facilities Management
Organisation.
An exciting opportunity has arisen to take on the role as an Account Receivable working within the organisations' Accounts Dept.

Principal duties of the role include:

- Set up customer accounts on Sage ensuring that they have full and correct legal and contact information for issuing invoices and credit control;

- Carry out customer credit reference checks (as required);

- Ensure all paperwork is correct to raise invoices and system is set up in accordance with the obtained paperwork

- Issue invoices and relevant supporting paperwork to customers;

- Ensure invoices are issued in accordance with client requirements;

- Report queries on incomplete jobs to Ops department;

- Carry out system checks for not invoiced jobs and report to Ops department for completion

- Carry out necessary Financial Month End audits

- Respond to and deal with all queries raised by the Management Accounts Team.

- Submit Application for payments as per customer requirements

- Archive all SL documents in accordance with the set out filing system;

- Report low/negative profit margins on jobs to your upline manager

- Monitor customer accounts for non-payment and delayed payment;

- Review customer accounts and ensure all payments are allocated and posted correctly;

- Produce debtor reports and comments (as required);

- Investigate customer queries to ensure prompt payment of all sales invoices, liaising with other department as appropriate;

- Amend invoices following approval (as required);

- Contact customers regarding payment via telephone, email or letter (as required);

- Respond to and deal with all queries raised by the Management Accounts Team;

- Submit customers to the appointed debt recovery agency;

- Carry out meetings with customers regarding outstanding debt (if required)

- Ensure that legal paperwork is obtained from customer, applied to Sage and carry out regular customer account checks for correct and most up to date information on Sage

Duties & Responsibilities (General)
- Assist with financial month end reporting procedures (as required);

- To adhere to existing working practices, methods, procedures, undertake relevant training and development activities and to respond positively to new and alternative systems;

- It will be necessary to work with information technology and associated systems in accordance with Company policies;

- To co-operate with the Company in complying with relevant health and safety legislation, policies, and procedures in the performance of the post-holder's duties;

- To carry out any other reasonable duties and responsibilities within the overall function, commensurate with the level and responsibilities of the post.

- Maintain an excellent relationship with all stakeholders

- Collect timesheets from UKN employees and prepare these for payroll

- Assist with other areas of Accounts if required

Planning and organising

- Attention to detail

- Problem-solving

- Teamwork

- Customer service orientation

- Communication skills