Administration Officer

£26421

Government of The United Kingdom, New Milton, Hampshire

Posted 1 week ago, 19 Apr | Get your application in now before you miss out!

Closing date: Closing date not specified

job Ref: e0120d9c76cc459d9ba5b8e41f02a18b

A half share of committee attendance and admin responsibility to include drafting of all agendas and minutes in conjunction with the Town Clerk. This includes collation and sending to distribution list prior to meeting within strict deadlines. Committee coverage set as dates for Town Council, Amenities and Finance and General Purposes Committees (on our website). Coverage dates to be agreed between this postholder and another officer.

To receive and deal with general enquiries to the organisation, whether in person, by email or telephone as part of the existing team.

Administrative support to Estates and Facilities to include timesheets, football pitch records, memorial bench records, Car Boot Sales.

To act as lead on Amenities projects such as Plant a Tree, Green Routes and other projects.

To have ownership for all office systems being regularly maintained, including photocopier, franking machine, water dispenser etc.

Invoicing monthly plus banking of cheques and cash, including relevant documentation, at least weekly dependant on level of receipts.

Opening received post and dispatching outgoing post on every attendance to office.

To complete the monthly record of outgoing expenditure on a Schedule of Payments, in time for Finance and General Purposes Committee document dispatch.

Tennis bookings to include updating posters, administering monthly and one-time subs and all relevant recording.

To ensure the Town Council's policies, in particular health and safety and Equality and Diversity are consistently adhered to by the post holder.

To undertake such other duties as required commensurate with the level of the post.

This new position comes at an important time for the town, with many projects budding and community support at an all time need. The ability to build and maintain positive professional relationships with a wide range of people is an absolute must!, Excellent interpersonal skills, in particular the ability to communicate with a diverse range of people both within the organisation and external.

Ability to communicate clearly in writing, with good presentation skills to a wide range of audiences

To be comfortable and accurate in invoicing, cash counting and recording all methods of payments.

To have a methodical and pragmatic approach, in what can sometimes be a challenging environment.

A working understanding of equality and diversity with the ability to challenge discriminatory behaviour.

The post is full time and entirely office based. Attendance is required at Committee meetings normally taking place on a Monday or Tuesday starting at 6.30pm. This permanent post is subject to National Joint Council terms and conditions following a 6-month probation period. Salary SCP12 at £26,421 (pay award pending).