Executive Assistant

· Perform effective diary management for the Directors, ensuring appointments are scheduled and any documentation is prepared.

· Hold weekly meetings with the Directors to ensure progress on outstanding actions and identify updates/further actions required.

· Draft correspondence, send emails and relay messages on behalf of the Directors.

· Arrange company meetings, prepare agendas, chair meetings, take minutes and ensure actions are followed up and completed.

· Attend meetings with or on behalf of the Directors, taking notes and following up on actions.

· Build strong and professional relationships with the Directors and management team.

· Make considered low level decisions on behalf of the Directors where appropriate.

· Provide wider executive administrative support to the management team and external visitors as required.

· Manage competing diary requirements across the company.

· Support on various projects for both the Directors and wider management team.

· Identify opportunities for improvements and embrace the ISO standards.

· Maintain and encourage a positive, collaborative and proactive company culture.

· Organise travel and logistical arrangements for Directors and the management team where required.

· Support the preparation of client meetings (internal and external) where required.

· Support the HR and Facilities teams to coordinate internal company meetings and events.

· Communicate with internal and external stakeholders, partners and clients.

· Adhere to purchase order processes and be the nominated buyer for purchases.

We currently have an exciting opportunity for an Executive Assistant to join our team. This is a great opportunity for an experienced Executive/Personal Assistant to provide high quality executive support to the two Directors of the business. We are looking for a highly organised and passionate individual with the ability to manage priorities across the business and efficiently manage the Commercial Director and Managing Director's schedules., · Previous PA/Executive Assistant experience.

· Excellent attention to detail.

· An excellent command of the English language, both spoken and written.

· Ability to communicate confidently at all levels in an engaging and positive manner.

· Ability to use initiative, prioritise, manage own workload and anticipate the needs of others.

· Excellent organisational and administrative skills.

· Ability to build and maintain effective working relationships with a range of people, resolving conflicts or problems as they arise.

· An understanding of commercial/business requirements and how they impact on priorities.

· Ensuring tact and confidentiality at all times.

· Advanced Microsoft Office skills.

· Ability to remain calm under pressure.

· Flexible and adaptable - may require occasional out of hours contact to support business needs.

Job Types: Full-time, Permanent

Pay: £35,000.00-£40,000.00 per year

Benefits:

• Canteen


• Casual dress


• Company events


• Company pension


• Free parking


• Health & wellbeing programme


• Life insurance


• On-site parking


• Private medical insurance


• Referral programme


• Sick pay


• Work from home


Schedule:

• Monday to Friday