Facilities Services Admin Support

We are seeking to recruit a part time (30 hours) Facilities Services Admin Support within our General Office cross site.
The successful post holder will provide admin support to car parking at CHFT, dealing with permits, ANPR, Park and Ride.
We are looking for a friendly, well organised and motivated individual., Summary of the role:
To assist with the day to day operational administration of Facilities Management services, therefore flexibility is an important compotent of the post.
To ensure service delivery and staff information is managed efectively, accurately and that all databases are kept up to date and available.

Working for our organisation
At CHS we understand the differences in delivering our services in complex environments and we have a flexible approach to meet the needs of our customers. Our Estates and Facilities management functions alongside our Medical Engineering, decontamination and procurement service, provides the following:
+ Fully managed estate and building maintenance
+ Medical engineering/equipment maintenance/ decontamination
+ Procurement advice, guidance and governance
+ Capital project management
+ Transport
+ Grounds maintenance.
+ Portering
+ Catering
+ Cleaning (including robot and deep cleaning)
All provided to nationally recognised standards giving you assurance that your premises and equipment will be the best they can, and your customers will have confidence in you as a provider.

Detailed job description and main responsibilities
Key Responsibilties:
+ Ensure that confidentiality is maintained at all times, only releasing confidential information during the course of employment to those acting in an official capacity and where appropriate.
+ To provide admin support to car parking at CHFT, dealing with permits, ANPR, Park and Ride
+ To provide general office and administration support to Facilities services.
+ Answer telephone calls in a polite and professional manner, taking accurate messages where appropriate for onward transmission or redirecting to other departments.
+ To carry out general office duties such as data-entry, photocopying, laminating, scanning and shredding.
+ To support the teams to maintain accurate, timely and legible records.
+ Attend and take part in team meetings and regular reviews with the line manager(s).
+ To maintain the filing system, including e-filing, for the departments. Ensure the security and confidentiality of all records.
+ Deal with incoming/outgoing mail/email for the departments, distributing and re-directing post accordingly and ensuring outgoing mail is dispatched to the central distribution point.
+ Be able to input/extract data, using relevant electronic software. To be able to manipulate data and generate basic evaluation reports.
+ To maintain promotional materials using relevant software, keeping it up to date and accessible.
Calderdale and Huddersfield Solutions (CHS) are committed to equal opportunities and welcome applications from all sections of the community, regardless of any protected characteristics. Reasonable adjustments will be made for disabled applicants where required.
Please ensure your application is submitted with referees who can verify your employment/education history over the last three years and include valid email addresses for them. CHS will request electronic Factual Employment References from your previous employers. These references will be requested before you are issued with an unconditional offer of employment letter.
If applying via NHS Jobs, your submitted application will be imported into our preferred third-party recruitment system. All subsequent information regarding your application will be generated from apps.trac.jobs. You will not be able to track the progress of your application or receive messages through NHS Jobs, and furthermore, as an employer, we will not be able to respond to any e-mails sent to us via NHS Jobs. If you have a query relating to your application, please contact the recruitment team on [email protected].
If you are appointed to a post, information will also be transferred into the NHS Electronic Staff Records system. The Inter-Authority Transfer (IAT) process is a critical and beneficial component of ESR and following interview your previous NHS employment data, if applicable will be transferred from your current / most recent employer.
You may be required to undertake a DBS. The Trust will administer the DBS check on your behalf and will recover the cost (Enhanced £41.90, Standard £21.90 or Basic £21.90) from your salary when you commence in post (including Internal staff). For Enhanced and Standard DBS checks you will also be required to participate in the DBS Update Service and pay the £13 cost per year. This is a condition of your employment.
CHS is part of the West Yorkshire Association of Acute Trusts (WYAAT), a collaborative of the NHS hospital trusts from across West Yorkshire and Harrogate working together to provide the best possible care for our patients.

CHS is able to offer a wide range of services. Our scale enables us to offer competitive rates and we have a long track record of providing high quality, customer-focused services.
We offer comprehensive estates, facilities management, medical engineering, catering solutions and procurement services supporting the provision of safe, effective healthcare to our communities. We are committed to delivering our Green Plan goals of reducing carbon emissions, air pollution, waste generation and improving recycling throughout delivery of our services. We also enable profit to go back into patient care.
CHS recognises that its staff are its greatest asset and that its business is its people. The company aims to create an environment and culture of openness, trust and honesty. We encourage and celebrate diversity because broader perspectives, skills, experience and knowledge will enrich and enhance the value we bring to each other, our clients, shareholders and other stakeholders.