Finance Officer

1. Role Summary Responsible for the day-to-day management of PELC accounting activities - including bank reconciliations, accounts payable and accounts receivable. You should be familiar with audits, invoices and budget preparations. You should also have excellent organizational skills and be able to handle time-sensitive tasks. Carry out accounting operations to meet legal regulations and adhere to statutory regulations and requirements under data protection and Information Governance 3. Main Duties and Responsibilities Sales ledger (Receivable) To raise all agreed monthly invoices and ad-hoc invoices To obtain from and agree out of area data with relevant individual and raise monthly invoices to the appropriate out of area ICBs. Raise monthly in-hours service invoice to appropriate surgeries. Using the bank statement to post and allocate all receipts received. Reconcile sales ledger to control account on a monthly basis and print out aged debtors report. Carryout monthly credit control
of outstanding debt File all documentation for safekeeping and easy retrieval. Purchase ledger (Payable) To appropriately code and post all purchase invoices received and get budget holder approval ready for payment including pre-payments and accrual journals. To generate monthly/ adhoc suggested payment report from sage and present to the Accountant for approval To generate monthly/ adhoc purchase payments. Reconcile purchase ledger to control account on a monthly basis and print out aged creditors report. Carryout monthly supplier statement reconciliation File all documentation for safekeeping and easy retrieval. Sessional GP Payments and self-employed staff To appropriately code and post all invoices received from PSCE/ICB ,sessional GPs & Nurses using report from the e-rostering system To generate suggested payment report from sage and present to the Accountant for approval and upload approved report to bankline for payment. Maintain an accurate GP records in relation to pension
contribution and bank details. Produce and send annual solo certification via e-rostering system. File all documentation for safekeeping and easy retrieval. Banking (cash book) Download and save monthly bank statements. Using bank statements, post all DDs and standing orders to appropriate ledgers. Carry out monthly bank reconciliation in sage. Ensure all cheques received are banked in a timely manner. Process petty cash payments. Reconcile accounts on a monthly basis. File all documentation for safekeeping and easy retrieval. Other duties Liaising with all stakeholders in regards to any finance queries Assist the Accountant in the annual budgeting process. Assist accountant in year-end schedule preparation for debtors and creditors. Ensuring appropriate reconciliations are carried out. Ensure accuracy and integrity of data when using Sage, make corrections and modifications as necessary. Maintain administrative systems and plan time for effective use to ensure completion of tasks within
given periods, and to ensure deadlines are met. Comply with agreed processes, procedures and policies. Ensure regular and accurate financial information for distribution to SMT and budget holders.