Financial Management Assistant

Key Duties: Completes month end procedures, with advice available when required, by collating financial documents and inputting data, recharges, budget virements and journals into computerised finance system, databases and spreadsheets with accuracy using standard keyboard skills. Undertakes detailed investigations of variances, ascertaining reasons for the variances and reporting accordingly, ensuring all necessary corrections are completed. Requires in depth knowledge of General Ledger and Payroll systems Follows and understands departmental procedures/policies e.g coding structures and petty cash. Will be required to recommend improvements and changes via the Finance Process Improvement. (Streamlining Group) Required to concentrate for prolonged periods and manage frequent interruptions to day to day tasks to answer queries from staff and budget manager. Checks funding for, and process Approval to Recruit (ATR) applications. Records and codes payroll forms and update Directorates
establishment records on a daily basis. Files source documents in accordance to departmental procedures. Generates timely budget reports from computerised reporting system and distributes with nominal rolls to budget holders. Investigates and resolves queries received from budget managers/Finance Manager, with a knowledge and understanding of the Directorates. Communicates to Finance Manager any material issues as required. Analyses detailed data by accessing the information from computerised payroll and finance systems to identify errors/discrepancies and present options for resolving problems. Creates complex spreadsheets using advanced spreadsheet skills to provide ad hoc costings/information to budget manager. Meets relevant budget managers to discuss financial issues, sometimes without supervision. Assists in the formal Budget manager Training Sessions and assist in training new starters in the Financial Management Team. Assists in the annual budget setting process according to the
timetable and procedures as set out in the policy. Reconciles recurrent and non-recurrent Directorate baselines budgets to budget papers and the finance system. Plans own work day, with little direct supervision, to meet financial timetables/priorities/deadlines set by Finance Manager. Advice is available if necessary.