Personal Assistant to Director / Team Administrator - Investment Department - RIB Ltd.

The role: The purpose of this role is to ensure smooth running of an investment department and assisting Director of Investment Department.

Principal Duties and Responsibilities

· Responsible for managing Director's diary by booking and recording appointments

· Scheduling and recording meetings in team's diaries

· Providing administrative support to Director and team on all aspects of sales process and research

· Assisting Director and team with raising fee accounts

· Reconciling Director's credit card expenses and claiming expenses on their behalf

· Organising access to the properties for surveys, EPC's plans, viewings and etc.

· Registering Director's interest for new properties/transactions with various agents

· Preparing documents, emails, letters and templates in line with company's standards

· Taking meetings' minutes and ensuring that actions are agreed and following up on them

· Answering phone calls, taking and passing on messages to the relevant team members

· Monitor listings and updates on the databases such as Zoopla, OnTheMarket, Rightmove, Costar, Nimbus, RIB Website etc.

· Updating internal schedules

· Taking notes at Team Meetings

· Providing assistance with preparation of the marketing materials and canvasing

· Reviewing and updating department's processes and procedures regularly

· Good organisational, planning multitasking and prioritising skills;

· Resourcefulness and problem solving skills;

· Strong communication and interpersonal skills;

· Team working ability;

· Initiative and proactiveness;

· Research skills;

Organisational qualities

About us: For over 60 years, Robert Irving Burns has developed and maintained an enviable reputation as central London's premier commercial and residential property company.

Minutes from Oxford Circus, we work with a loyal client base, from individuals to financial institutions and private and publicly-quoted companies.

Our multi-disciplined team of London based estate agents offers a thorough knowledge of the central London sales, rental and investment markets., We want to make RIB group a great place to work and a great organisation that really delivers for its customers. Our CLEAR behaviours are designed to guide how we work, every day.

Collaborative.

RIB people cooperate with each other and communicate clearly, both with their superiors and their colleagues. They support the decisions made by the team and work together to achieve our common goals. RIB people are proud of their company and show a united front to external parties and do not undermine their colleagues or the company.

Learners.

Constantly learning, both about your specialist field and about other related subjects. In addition, it is important to learn from experience on a day-to-day basis so that you know what action to take when confronted with a problem. It is also key to get CPD points in order to ensure that you are constantly keeping up to date with new developments in your field.

Engaged.

We manage our time effectively, in order to ensure that all tasks are completed to the highest possible standard. We complete our daily tasks with enthusiasm, and come to meetings prepared and ready to engage. RIB People are always enthusiastic about their work and complete their tasks with a smile and a sense of humour. Engagement is a vital part of any workplace as one person's lack of enthusiasm can adversely affect the whole group.

You'll be offered a competitive salary up to £25,000 depending on your experience and comprehensive benefits package: -

• Training Loan: The loan up to £1,500 per year for the work-related training, professional membership and exam costs;


• Holidays: 25 days + Bank holidays;


• Occupational sick pay: up to 15 days based on length of service;


• Health Cash Plan: Claim back cash for various health expenses incurred such as Physio, medical test, GP, etc;


• Employee Assistance Programme;


• Pension Advise: You will have the access to a free financial advice or guidance related to your pension options;


• Employer Pension Contribution: 4% of the basic salary which will start 3 months after the commencement date;


• Eye Care Vouchers: Access to a free eye test and provide occupational eyewear (DSE) for those staff who may need prescription spectacles for use at work;


• Perks at Work: Access to various discounts such are Dining out card, 2 for 1 cinema tickets and etc;


• Flu Jabs: Access to free flu jabs each year to prepare for winter season.


Offer is subject to pre-employment checks being carried out.

Job Types: Full-time, Permanent

Pay: £24,000.00-£25,000.00 per year,
• Company pension


• Employee discount


• Free flu jabs


• Private dental insurance


• Private medical insurance


• Sick pay


Schedule:

• Monday to Friday