Statementing and Individual Development Plans Administrative Officer

Purpose of the post

• Ensure that the people of Gwynedd are at the heart of everything we do.



• Implement the administrative arrangements in relation to cases where children are being statutorily assessed or are the subject of a Special Educational Needs Statement (SEN) on behalf of Anglesey County Council and Gwynedd Council



• Implement the administrative arrangements for Individual Development Plans for the pupils that would previously have been subject to a Special Educational Needs (SEA) Statement on behalf of Anglesey Council and Gwynedd Council and also individual development plans from the area AML&I forums.



• Be part of an administration team which ensures that the ALN&I Services receive high quality administrative support.

Responsibility for functions

• Laptop

Main duties

• Administrate Statutory Assessments or Individual Development Plans for Anglesey and Gwynedd councils in accordance with the agreed procedure.



• Collaborate with schools and each of the relevant stakeholders to adhere to the agreed procedures. This can involve contact by telephone, e-mail or letter to ensure that the procedures are followed.



• Receive applications in accordance with the statement and individual development plans applications checklist.



• Administrate the statutory assessment process within a specific timetable by contacting parents, officers and agencies and remind them if the advice is late.



• Administrate the process of Individual Development Plans in accordance with the agreed procedure.



• Ensure that ONE system is up-to-date by;



• Inputting and storing contributions to statement and individual development plan reviews



• Inputting and storing additional information that has been checked



• Inputting the decisions of the ALN&I panels and Area Forums



• Inputting provision in accordance with the decision of the forums or panels



• Arrange forums and / or panels in collaboration with the ALN&I Quality Officers and the ALN&I Senior Manager by arranging suitable locations and inviting relevant stakeholders.



• Attend ALN&I Panels and Area Forums and digitally record decisions.



• Collaborate with the Finance Administrative Officer to ensure that the information about any changes to the provision are administrated and recorded in accordance with the procedure, and in order to ensure the accuracy of data and to reduce any possible duplication.



• Administrate, through consistent and effective use of information technology, by collaborating with the data unit to overcome possible problems involved with the use of the ONE system.



• Administrate joint communication arrangements with the Statements and IDP Officer, ALN&I Quality Officers, the ALN&I Finance Administration Officer and the Early Years Coordinator. This will include contacting parents, schools and relevant agencies.



• Administrate the process of transport applications.



• Receive and respond to day-to-day enquiries about procedures relating to statements or individual development plans; referring them to the attention of relevant officers as appropriate.



• Administrate an effective process of transferring information about the pupils' needs and provision when they move in or out of Anglesey or Gwynedd. Update the ONE system.



• Administrate case meetings with parents or stakeholders.



• Responsibility for self-development.



• Ensure compliance with Health and Safety rules in the workplace in accordance with the responsibilities noted in the Health and Safety at Work Act 1974 and the Council's Health and Safety Policy.



• Operate within the Council's policies in relation to equal opportunities and equality.



• Responsible for managing information in accordance with the Council's information management guidelines. Ensure that personal information is treated in accordance with Data Protection legislation.



• Commitment to reducing the Council's carbon emissions in accordance with the Carbon Management Plan, and to encourage others to act positively towards reducing the Council's Carbon Footprint.



• Undertake any other reasonable duty which corresponds to the salary level and responsibility level of the job.



• Responsibility to report any concern or suspicion that a child or vulnerable adult is being abused.
  
  Personal attributesEssential

A person who is able to communicate with a range of internal officers, Members, external officers, schools and parents.

A person who is able to give attention to detail.

A person who is able to prioritize work as necessary, show initiative and meet specific deadlines.

Ability to work under pressure and as part of a team.

Ability to work and mix easily with people.

Ability to deal with people confidently, calmly and courteously.

A flexible approach with the ability to work alone.

High awareness of the importance of data protection

Enthusiasm and perseverance
Desirable
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Qualifications and relevant trainingEssential
Equivalent to NVQ2 in administration

Evidence of continuing professional and personal development

Good linguistic, presenting information and communication skills
Desirable
Equivalent to NVQ3 in administration

IT qualification

Data protection
Relevant experienceEssential
Experience of:

working in the education field

working with different agencies / groups from every sector

minute-taking in meetings

establishing administrative systems

using information management systems such as ONE

working in a busy office
Desirable
Experience of:

Advising and providing guidance on matters concerning the ALN and Inclusion field
Skills and specialist knowledgeEssential
Knowledge regarding the recent developments in the ALN and Inclusion field

Ability to analyse information and produce reports

Strong minute-taking skills

Excellent customer care skills

Excellent oral and written communication skills when dealing with people, respecting the need for confidentiality

Able to use a computer together with knowledge of Microsoft Office packages e.g. Word, Excel, Powerpoint

Organizational and prioritizing skills

Ability to work independently without supervision

Ability to work to tight deadlines

Use of a car and full current driving license
Desirable
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Language requirementsListening and Speaking - Higher
Able to follow a conversation or discussion through the medium of Welsh and English on a professional level and discuss general day to day topics in the field in order to present information and express opinions.
Reading and Understanding - Higher
Able to understand standard written Welsh and English; both formal and informal.
Writing - Higher
Present written information confidently by letter, more detailed and technical report formats, and respond to written requests conveying information, ideas and opinion in Welsh and English (help is available to check the work).

Gwynedd Council operates internally through the medium of Welsh, and offers all its services bilingually. The applicant will be required to reach the linguistic level noted as one of the essential skills in the Person Specification.