Team Secretary

To collate and distribute incoming and outgoing communication into the team via post and email on a daily basis. To organise and maintain a room booking system for meetings and appointments for various professional team members. To assist in ensuring relevant files, papers, refreshments, etc are available for meetings. To take initiative where necessary, prioritising the workload to ensure deadlines are met. If required, to take responsibility for maintaining a small record storage area in their work place. To assist with entering data, using the Trusts computer network, regarding appointments, day treatment sessions, admissions, discharges, etc. To provide the first line contact for calls coming in to the team, taking appropriate information prior to the involvement of a clinical staff member