Works Allocation Scheduler

We are looking to recruit a Works Allocation Scheduler to join our friendly team at a prestigious building in Cheltenham to work within the site based operations team ensuring that all Planned tasks are completed. This role is to lead the coordination of contracted supply chain resources to complete Planned and Reactive tasks using the CAFM system and to assist with the scheduling of the Hard FM engineers with planned and reactive works. This is a full-time role working 40 hours per week, Monday to Friday between 7am and 4pm.,

• Ensure that Contractors and Suppliers are coordinated to undertake delivery of Planned Preventative Maintenance (PPM) and Repair Work (RW) works.


• Manage and interrogate the Computer Aided Facilities Management (CAFM) system.


• Report weekly/monthly on all tasks that are not able to be completed.


• To ensure that records within the CAFM system are accurate to ensure a full audit trail.


• Ensure that the Insurance Inspection regime is maintained.


• Co-ordinate the allocation of the Escort team.


• Ensure that Contractor Planned Maintenance delivery is effectively scheduled in advance each month/year.


• Ensure that CAFM is utilised to appropriately schedule all PPM delivery across the operational team and to work with the management teams to ensure smoothing of workloads.


• Provide the appropriate communications to our client (in line with their policy) advising of any works that could have an impact upon Site Operations.


• Providing regular updates and reports on performance to the Management Teams.


• Processing of supplier paperwork ensuring that the appropriate logbooks are kept up to date for areas of responsibilities.


• Identify training and development to support corporate objectives and succession planning.
  
  We are looking for a positive and proactive individual to work successfully in our team. The candidate will also be organized and resourceful with the ability to work under pressure.


Essential

• Good working knowledge of the Microsoft package/IT literate.


• Excellent customer service and communication skills.


• Ability to work under pressure.


• Take ownership and action in a fast paced environment.


• Previous experience in a Facilities Environment.


• Ability to obtain DV Clearance.


Desirable

• Working knowledge of Maximo is desirable although training will be given to the successful candidate.


• Producing reports.
  
  G4S and Allied Universal came together in 2021 to create a global business which is now the world's leading integrated security and facility services company. We offer our employees an immense range of exciting and rewarding long term career opportunities. The company provides integrated FM services in a wide range of environments, including healthcare, education, secure environments, and prestigious buildings.
  
  While working for G4S, you are entitled to a number of benefits and offers from G4S partners and other organisations, from employee assistance provided through WeCare, to RAC cover and so much more, including the below;


• Annual retention bonus of £2,000 (pro rata) subject to meeting the eligibility criteria.


• Recruitment welcome bonus also paid once site clearance is achieved of 2.5% of basic salary.


• Progression, training and development catered to you.


• Refer A Friend incentives


• Company pension scheme with employer contributions.


• G4S Life Assurance Scheme.


• Subsidised healthcare plan.


• Charity work- Match-IT and Payroll Giving.


• Confidential Counselling Services


• 24/7 support specialising in health and medical


• Discounts on high street shops and brands including several leading high street brands, retailers and travel suppliers.