You will act as Team Assistant to the Novo Nordisk Directors and Scientists undertaking target discovery at the research centre in Oxford. This is a key role for efficient administration of processes within the scientific site and requires a positive and collaborative attitude together with excellent professionalism and outstanding organisational capabilities, flexibility, and attention to detail.
Your key responsibilities will be:

Assist the Managers with administrative team tasks such as onboarding new team members, approving purchase orders, documenting leave, filling expense reports, and booking travel.

Supporting team communications via Viva Engage, developing and maintaining local SharePoint sites.

Organizing, tracking, and helping draft scientific communications to increase visibility, collate presentations and materials for site visits and showcases.

Supporting the Team in administrative tasks in relation to area-wide meetings including any off-site and scientific events e.g., learn more sessions.

Assist the team with administrative and organizational processes by arranging meetings, taking notes, minutes and supporting follow-up on action items and handling of all administrative internal systems.

Working with local finance partner and TDE management to plan budget, and track spend against agreed budget.

Manage purchase of supplies, schedule services and support the procurement processes.

Relevant administrative education (bachelor level) or equivalent experience

Fluent English (written and verbal)

Experience in MS Office products (Word, Outlook, PowerPoint and Excel) and other related programs.

Experience of procurement system (e.g., Coupa)

Established experience in a similar position as Team Assistant, with solid experience in administration/coordination.

Ability to navigate complex organisations, preferably with experience in pharma or academia.

Familiarity with a scientific discipline considered a plus.