To work as a member of the team within the home and company.

To be part of the Central Administrative/Support Services providing a professional administrative service to the organisation.

To act as a Personal Assistant to the manager, and area manager if required.

RESPONSIBILITIES:

To be computer literate and have experience of working in a busy Office environment.

To ensure the safe delivery of outgoing post.

To collate all information on a daily basis as to admissions/discharges/ change to occupancy levels and send / or file, relevant information to Head office.

To support the Home Manager with the recruitment and selection processes.

To manage all personnel files and ensure that safeguarding requirements are met prior to staff commencing employment.

To monitor staff absence records and report to the Manager on a weekly basis.

To liaise with all company officers as necessary and appropriate.

To provide assistance in the maintenance of budgetary and financial systems in line with the organisations procedures.

As a team member, co-operate and assist in tasks to ensure the smooth running of the service at all times.

To ensure all service user and staff information is lawfully gathered, accurate, up to date and only divulged in accordance with the Data Protection Act 1998, the CIW and the Company's Policy on Confidentiality.

To ensure all service user and staff records either manual or computerised are maintained in accordance with Company Policies and Procedures.

To be responsible for the maintenance of up to date electronic data files and data base information.

To ensure all filing systems both manual and computerised are maintained appropriately.

To provide reports as requested by the Manager, Area Manager, Directors..

To attend and take minutes of meetings as requested.

To prepare and manage budget information on a regular basis in relation to the safe keeping of Residents finances or Residents fund Account.

To ensure the reconciliation of Petty Cash.

To liaise with Statutory Services and provide information/reports as required.

To ensure purchase orders and invoices are processed accurately and efficiently.

To behave professionally at all times and maintain confidentiality of information.

To participate in supervision, development and training activities as required.

Such other duties that the Area Manager may from time to time ask the post holder to perform.

GCSE or equivalent (preferred)

Customer service: 1 year (preferred)

Administrative experience: 1 year (preferred)

English (required)

Driving Licence (preferred)

Job Types: Part-time, Temporary contract

Monday to Friday

Weekend availability